There are many types of letters, for example:
A FRIENDLY LETTER
A LETTER OF COMPLAINT
A JOB APPLICATION
A LETTER TO A NEWSPAPER
REMEMBER THE RULES - see below
LAYOUT - Your letter must have the correct layout so that it looks like a letter.
ADDRESS -the address has important rules for writing correctly. Learn them.
DATE - the date should be written correctly.
PARAGRAPHS - your letter should have a minimum of three paragraphs.
OPENINGS AND CLOSINGS - Learn the language of the written letter - Dear Sir, Dear Madam, Yours faithfully,
Yours sincerely, in my opinion, in conclusion, looking forward to meeting you, etc.
Writing an address in business English.
(If you need to make up an address you can easily use colours to help you.)
Mr. J. Brown,
16 Green St.,
Gold Town,
Silver State,
England.
Start with the name, the street, the town, the state, the country. Go from the small to the large.
REMEMBER TO CHECK:-
Capital letters - names of person, street, town, country.
Full stops after abreviations (Mr. Mrs. Miss Ms. St., Rd., Ave., Blvd.,) Notice "Miss" is not an abreviation.
If the abreviation is at the end of the line then the full stop is followed by a comma.
Commas at the end of each line and a full stop at the end.
The number of the house comes before the name of the street.
To help you remember the order - first the smallest, the individual, then the street, then the town,
then the state, then the largest, the country and the post code.
Writing the date:-
1st. 2nd. 3rd. 4th. 5th. 6th. 7th. etc
21st. 22nd. 23rd. 24th. 25th. etc
1st. January, 2007.
OPENING AND CLOSING
If you know the name of the person you are writing to then you start the letter with Dear
Mr. Brown, or Dear Mrs. Brown. If you don't know the name of the person then you begin with Dear Sir, or Dear Madam. If you are writing to a friend you do not need this
formal opening.
You close a formal letter with Yours faithfully, or Yours
sincerely, followed by your signature (without a full stop) and your name (with a full stop).
GRAMMAR FOR LETTER WRITING
RULE - When using the expression
"Looking forward to" remember that if this is followed by a verb the verb needs to be
with ing
I am looking forward to meeting you.
I am looking forward to seeing you.
I am looking forward to hearing from you.
WRITING A JOB APPLICATION
Go to the following site
FORMAL LETTERS - USEFUL SENTENCES
-
LETTER OF APPLICATION
In reply to your advertisement ( in / (day ) ‘s paper / Ha'aretz )
I would like to apply for
the post ( job ) of… which was advertised in….. on…
I wish to apply for admission
to…
Please / As requested /
find enclosed letters of reference from…
I am …years old
My qualifications are as
follows : ( list of your qualifications )
In … I graduated from…
I majored in ….
I would be glad to come
for an interview at any time that is convenient for you.
-
LETTER OF INQUIRY
I/ am interested /wish / to learn more about…
I would be most grateful
if you could supply us with the following information.
I would like to get a description
of..
Do you supply…?
Does it include (
dinner / equipment / activities.. ) ?
What is the price of …
per / day / week.. ?
I would appreciate if you
could….
Would you kindly…
-
LETTER OF COMPLAINT
I wish to draw your attention to…
I would suggest that…
I suggest that immediate
steps be taken.
I wish to complain about…
I look forward to a prompt
reply and hope that you will take into
consideration…
I am really dissatisfied
with…
